What is Online Invoicing Software? A Complete Guide

Online invoice software is a product that helps business owners automate their invoicing operations. Since the software is user-administered, it can be customized to meet the specific needs of your staff and your business. The software can handle your entire client database, thus helping you easily manage your billing and invoicing process.

The striking feature of online invoicing software is that it streamlines the invoicing process, enabling you to send multiple invoices within minutes. It also manages approvals and even receives payments online. If you are an entrepreneur, it’s vital to invest in the right online invoicing software since it can help you manage your entire payment cycle and process your outstanding invoices in a single click.

Why Online Invoicing Software?

Online invoice software is a potent tool that automates your recurring invoicing process. In addition, the software is a worthy choice for all businesses, as it ensures 100% accuracy, processes payments in minutes (entirely digitally), and manages your subscriptions. With such a software solution, you no longer have to waste precious time preparing invoices with estimates and quotes. Here’s a look at why you need to have online invoicing software.

Simplifies the process and reduces costs for both you and your clients:

Giddh’s online invoicing software in India is a brilliant solution that helps you automate invoicing tasks that you may have previously had to do manually. It also allows you to use your company’s logo when sending customised notifications and emails.

Payments can be made from anywhere, at any time:

The best part about this software solution is that it enables your clients to create a personalized payment dashboard, allowing them to track all their invoices and payments in one place.

The software also allows your clients to make payments from anywhere, at any time, using multiple payment gateways. What’s more, your clients can even make their due payments through their smartphones.

Giddh’s online invoice software from India can be accessed from cell phones, and clients can track their invoices and manage payments directly from anywhere – it truly can’t get simpler than this. No more will your payment be stuck for days or weeks on end because your client is off-site.

Invoices can be converted into PDF files:

With this online invoicing software, you and your clients will not have to rely on paper-based invoices. The software automatically generates an e-copy and helps you send the file by email as well.

The tool even offers a print option, so you can print out the invoice and send it via courier or regular post if this is what your client prefers.

Follow-up reminders can be sent:

How often have you had to follow up with a client for a payment? Business owners usually need to follow up with clients for payments, which can be a tedious task. It involves tracking all the invoices you’ve sent but have yet to receive payment for.

You’ll also need to send a reminder to each client manually. But with online invoicing software, you can send follow-up reminders directly through the automated settings on the cloud invoicing tool.

User-friendly and reliable:

Giddh’s India-based online invoice software is highly user-friendly. It means you don’t have to allocate additional resources to train your staff on how to use the platform.

The easy-to-use automated invoice software is also very reliable. It keeps you and all your clients updated about the status of their invoices and payments, thus ensuring complete transparency to all parties involved.

By leveraging online invoicing software, you and your internal teams can streamline the payment and invoicing process, allowing you to focus on core business activities and sales improvement.

Improves cash flow:

The primary purpose of your business is to provide services or products to your clients and receive payment for them. However, if you are struggling to raise invoices and get paid, your business's cash flow will likely suffer over time.

Online invoicing software can be of immense help here since it helps you accelerate the entire invoicing process and bring in the payments due quickly.

Additionally, enabling prompt follow-up with clients and facilitating easy payments from virtually anywhere can enhance overall cash flow and increase business profitability.

Invoices don’t get lost:

If you rely on traditional methods to send your invoice to your clients, there’s always a chance that the invoice may get lost. If this happens, you’ll need to create the invoice again and then repost it to your client.

However, there is no guarantee that it will reach them safely. Even if your client receives your invoice, there’s still a chance they might miss it among all the paperwork they receive.

Online invoice software eliminates such problems, and you’ll always have a digital copy of your invoice for reference even years after you raise the invoice.

A lot less paperwork:

As companies become greener and reduce their carbon footprint, it will undoubtedly benefit your business and society at large to avoid paperwork and opt for an online invoicing solution.

The problem with traditional invoicing is that it can take up a lot of desk space, and there’s a high probability that necessary invoices may get misplaced.

Online invoicing solves this problem by reducing the paperwork you have to deal with. You will also have easy and quick access to all your invoices whenever you need them.

Process of Online Invoicing

An online GST invoice software utilizes a built-in database to retrieve unbilled work items. The software can differentiate between unbilled items and invoices.

Once all the unbilled work is retrieved, the software will organize invoices for different clients and project all of this data on a single screen. This is customisable, allowing you to edit the various fields displayed, such as hours worked, bill rates, and descriptions. All in all, it will take you just a few minutes to review each invoice. Once you make all the changes required to the different invoices, the software will be ready to invoice the unbilled items.

Once you have created the invoice online, you can send it to your clients through the software, by email, or post it or courier it to them, based on the agreement you have with your client.

How to Generate an Invoice Online

How do you generate invoices online? With an efficient online GST invoice software, you can create, manage, and track your invoices with ease. To generate an invoice online, you will need to follow the steps mentioned below:

• . Fill in your details and the details of your client in the invoice template.
• . Add a brief description of the purpose of the invoice.
• . Include the details of the product you are billing.
• . Adjust the quantity and the pricing of each item.
• . Specify your business’s payment terms and preferred mode of payment.

Once this is done, the invoice can be sent to your clients through the online invoicing software. If you need to generate invoices online regularly, you will need to select the right frequency, which is the time interval for sending the invoice. Now, you will be able to raise the same invoice for your clients periodically.

Also, you can select the auto-billing option if you would like to automate the billing process and receive payments automatically from your clients. With a tool like this, you’ll never again be confused about how to generate GST invoices online.

Online Invoicing Software: Features and Highlights

Online invoice management software not only helps companies manage and generate invoices online but also assists with various tasks, including client management, vendor management, staff management, project management, inventory management, and credit note management, among other things.

The software also helps you with expense tracking and time tracking. Here are the various features and highlights of online GST invoice software.

Invoice Management:

Online invoicing generation software helps with invoice management, which lowers costs, improves visibility, and increases the efficiency of an organisation’s operations. The software also enables you to automate your invoicing process, increasing the speed at which you get paid.

Online Payments:

Online invoicing software supports several payment gateways, allowing your clients to make payments online through a gateway of their choice. Doing this reduces unexpected delays in receiving payments.

Financial Forecasting:

The software can also help streamline your business finances. The software provides valuable insights and enables you to monitor revenues, overheads, expenses, and overall business growth.

Expense Management:

Manually listing your business’s expenses is time-consuming, and the data may also contain numerous errors. The software enables various users to update their costs online, which is then stored at a central location, allowing users to retrieve their expense data at any time. Using expense management software also provides companies with an easy way to analyse cash flow, profits, and losses.

Staff Management:

Online invoicing software can help you optimise the size of your team by automating tasks that were previously done manually. Rather than having a team of staff solely for the invoice generation and management process, a single user can be trained to use the online invoicing software.

Client Management:

Rather than maintaining invoices for different clients in separate locations, online invoicing solutions help to keep all the databases in a single, centralised location that you and your staff can access from anywhere.

Time Tracking:

With online invoice management, all your hassles regarding time tracking are eliminated since the software helps businesses bill their exact minutes efficiently. The software has a timesheet feature, which enables you to track and bill your time.

Multi-lingual and Multi-currency Support:

The software also offers multi-lingual and multi-currency support, so your company is not restricted to a particular region and can grow internationally.

Helps Create Custom Workflows:

The software also helps companies create custom invoice workflows, enabling them to receive payment for their services or products sold much faster. This makes the process a lot more efficient and simplified.

Estimate Management:

The online invoice management software also helps you convert your task estimates into invoices. You will also be able to track the exact status of your invoicing actions through a single dashboard.

Task Management:

With online invoicing software, you can manage your tasks online in a hassle-free manner. This helps teams collaborate and be more productive. Essential documents can also be shared between stakeholders on a priority basis, whenever required.

Project Management:

The software enhances your efficiency and visibility, making it easier to collaborate with employees and clients on various projects. You can also create sub-projects and set milestones to track your team’s progress.

Credit Note And Purchase Order Management:

When dealing with multiple vendors, you will likely receive numerous purchase orders and credit notes for returned goods. Manually entering and tracking this data is quite challenging. Online invoice generation software, however, makes it easy for you to manage your credit notes.

Giddh's Invoicing Feature: Streamlining Your Billing Process

Giddh offers a comprehensive invoicing solution that simplifies the entire billing process, making it more efficient, professional, and compliant with regulations. Whether you are a small business or a growing enterprise, Giddh’s invoicing tool has everything you need to streamline your financial operations.

Giddh's Invoicing Features

• Customizable Invoices: Personalize invoices with your company logo and branding.

• Multi-Currency Support: Generate invoices in over 100 currencies, ideal for international transactions.

• E-Invoicing Integration: Seamlessly integrate with the Indian government's e-invoicing portal for GST compliance.

• Automated Reminders: Set up automatic payment reminders to ensure timely payments.

• Mobile Accessibility: Access and manage invoices from your smartphone, enhancing flexibility.

• PDF Generation: Convert invoices into PDF format for easy sharing and record-keeping.

Benefits of Using Giddh's Invoicing Software

• Efficiency: Streamlines the invoicing process, saving time and reducing errors.

• Enhanced Cash Flow: Accelerates payment cycles through timely reminders and easy payment options.

• Compliance: Ensures adherence to tax regulations with GST-compliant invoicing.

• Professionalism: Presents a polished image to clients with branded invoices.

• Accessibility: Manage invoices on the go with mobile access.

Several businesses in the country continue to struggle with traditional solutions and templates, which are time-consuming and hinder business owners from creating, organizing, managing, and tracking invoices for their various clients.

This is why it is essential to use an efficient digital invoice software solution, so the time that you are required to invest in the invoicing process can be slashed and made almost insignificant.

Final Thought:

Giddh’s invoicing software is designed to take the hassle out of billing, offering customizable templates, multi-currency support, automated reminders, and complete GST compliance. Whether you’re managing a small business or scaling up, Giddh’s invoicing features ensure that your financial processes are streamlined, accurate, and professional.

By integrating these features into your workflow, you can not only reduce manual errors but also enhance your cash flow, ensuring timely payments and smoother operations. Take control of your invoicing today and focus more on growing your business.

Ready to simplify your billing process? Experience seamless, automated invoicing. Get started with Giddh now!

FAQ

1. Why should businesses use online invoicing software?

Online invoicing software streamlines billing, reduces manual errors, and saves time by automating invoice creation and sending. It helps businesses maintain organized records, track payments, and accelerate cash flow, all while providing secure cloud access for easy management.

2. Can online invoicing software handle GST compliance in India?

Yes, most online invoicing software, like GIDDH Books, is designed to handle GST compliance by automatically calculating and applying GST rates, generating GST-compliant invoices, and providing reports for tax filing, ensuring businesses meet Indian tax regulations effortlessly.

3. Can online invoicing software integrate with other business tools?

Yes, online invoicing software integrates with payment gateways, accounting tools, CRM systems, and e-commerce platforms. This seamless integration ensures smooth data flow, automates workflows, and helps businesses manage finances and operations efficiently.